Frequently Asked Questions (FAQ)

1. When does the Symposium Program begin?

The AAvPA symposium begins on Monday, 19 November 2012.

The symposium opening will begin at TBC in the Grand Ballroom, Novotel Manly Pacific, Sydney.

2. Where will the Symposium sessions be held?

All Symposium sessions will be held at the Novotel Manly Pacfic, Sydney.

No sessions will be held offsite.

3. Where will the Welcome Reception be held?

The Welcome Reception will be held at the Novotel Manly Pacific, Sydney.

Date: Monday 19 November 2012
Time: 5.00pm - 7.00pm
Venue: Novotel Manly Pacific, Sable Wine and Tapas Bar
Dress: Smart Casual

Tickets - Admittance to the Welcome Reception is included in the full registration fee (only when the “attending” option is selected under social functions of the online registration form).

Guest Tickets - Additional tickets can be purchased for this event. The cost per ticket is TBC.

Related Links:

• AAvPA Social Program

4. Where will the Symposium Gala Dinner be held?

The Symposium Gala Dinner will be held at the Novotel Manly Pacific, Sydney.

Date: Wednesday, 21 Novemeber 2012
Time: 7:00pm - 7.30pm (Pre-Dinner Drinks)
7:30pm - 11:00pm (Dinner)
Venue: Novotel Manly Pacific, Sydney, Grand Ballroom
Dress: Lounge Suit
Cost: TBC

Tickets to the Gala Dinner are not included in any registration types.

Related Links:

• AAvPA Social Program

5. What is the dress code for the Symposium?

During the Symposium, smart casual attire is preferred.

Smart casual attire is recommended for the Welcome Reception and for the Congress Gala Dinner Lounge suit attire is recommended.

6. What time will the Trade Exhibition be open to delegates?

The Trade Exhibition will be open to delegates on Monday, 19 November 2012 from 10:00am.

7. Can I bring guests to the social events?

Yes, guest tickets to both the Welcome Reception and the Symposium Gala Dinner can be purchased up until Wednesday, 7 November 2012 (based on availability).

Additional Welcome Reception tickets can be purchased for $TBC per ticket and additional Symposium Gala Dinner tickets can be purchased for $TBC per ticket.

Register on-line, add additional tickets using your access key or contact Consec - Conference Management on +61 2 6251 0675 or via email at

1. How do I register for the Symposium?

Registrations are accepted via the registration page on this website. Delegates can register via the online registration link.

Please click the below link for further information.

Related Links:

• Registration Information

2. How much will the Symposium cost & what's included in my Symposium registration fee?

See below link for all fees and inclusions. Please note the great savings when you book on or before the early bird discounted rate.

Early bird prices are available until Thursday 16 August 2012.

Related Links:

• Registration Fees and Inclusions

3. When does Early Bird registration end?

Early Bird Discounted Rate is applicable when registrations are received on or before Thursday, 16 August 2012.

Full Rate fees are applicable when received on or after Friday, 17 August 2012.

Please note: To qualify for the discounted Early Bird rate full payment must be received on or before Thursday, 16 August 2012. If full payment is not received your registration fee will increase to the full Symposium registration fee.

4. What is the cut-off date to register for the AAvPA 2012 Symposium?

Registrations will be accepted via the Professional Symposium Organisers office until 12pm on Friday, 16 November 2012. After this time, registrations will be available onsite at the Novotel Manly Pacific from Monday, 19 November 2012.

5. I need to cancel. Is there a cancellation policy?

All cancellations need to be made in writing to Stacey Rupil, Senior Conference Coordinator at Consec - Conference Management via email address

Symposium Cancellation and Refund Policy

Delegates who find themselves unable to attend the Symposium after submitting a registration form are most welcome to nominate a substitute. In the case of a cancellation, delegates must inform the Professional Symposium Organisers in writing of their inability to attend.

Consec - Conference Management
PO Box 3127, BMDC ACT 2617 Australia
Facsimile: +61 2 6251 0672
Email:

Cancellations received on or before Thursday, 18 October 2012 will be refunded, less an administration fee of $110.00. Cancellations on or after Friday, 19 October 2012 are not refundable. Exceptions are at the discretion of the organising committee. Any changes made to a registration, including accommodation, within seven (7) days of the Symposium will incur a $40.00 administrative fee. By submitting your registration you agree to the terms of the cancellation policy.

Accommodation Cancellation Policy

Delegates who cancel their accommodation booking must inform the Professional Symposium Organisers in writing of their cancellation. Bookings made after Thursday, 18 October 2012 cannot be guaranteed.

(Novotel Manly Pacific, Sydney) Conditions of booking: Bookings cancelled between 30 days or less prior to arrival will incur a 100% cancellation fee, on all nights held. In the event of “no show” on the booked date of arrival, 100% of the total accommodation fees will be charged to the credit card provide for security.

Related Links:

• Registration Information
• Accommodation Information

6. Will my details be published in the delegate list?

In registering for this Symposium, relevant details will be incorporated into a delegate list for the benefit of all delegates (name, organisation and state only - in accordance with the Australian “Privacy Amendment (private sector) Act 2000” which is designed to protect the right of the individual to privacy of their information) may be made available to parties directly related to the Symposium including Consec - Conference Management, the Australian Aviation Psychology Association, the Symposium Organising Committee, venues and accommodation providers (for the purposes of room bookings and symposium options), key sponsors (subject to strict conditions) and parties associated with related events. By completing this registration form, you acknowledge that the details supplied by you may be used for the above purposes.

If you do not wish to be included in the delegate list you must tick the appropriate box on the online registration form.

7. Who do I contact with questions regarding the AAvPA 2012 Symposium?

Please contact the Professional Symposium Organisers at Consec - Conference Management.

Senior Symposium Coordinator: Stacey Rupil

Phone: + 61 2 6251 0675
Fax: + 61 2 6251 0672
Email:

Related Links:

1. Where do I find my access key?

A confirmation letter of receipt of your submission will be sent to the email address provided at the time of submission. This letter will contain your access key for further access to your papers and to also register for the Symposium.

2. I have forgotten my password - What do I do?

If you have forgotten or lost your password, please contact the Professional Symposium Organisers.

Phone: +61 2 6251 0675
Email:

3. I would like to make another submission - What do I do?

To make multiple submissions please enter your access key to gain access to the abstract portal then click on NEW PAPER on the tool bar

4. Do I have to register for the Symposium if I am presenting?

All presenters are required to register for the symposium by the Monday, 17 September 2012. If you do not register by this date your presentation/abstract may be withdrawn from the program.

5. How can I register for the Symposium?

You can register for the Symposium by entering your access key, then click on REGISTER on the tool bar (registration for the 2012 symposium will not open until early 2012).

6. What date can I make changes/edit my submission/s until?

You may make any amendments to your submission until Thursday,5 April 2012 - the abstract portal will close after this time.

7. When will I receive notification that my submission has been accepted/not accepted for the AAvPA 2012 Symposium?

Notification will be sent out to all authors by Thursday, 26 April 2012.

8. Who can I contact for further questions?

Please contact the Professional Symposium Organisers, Consec - Conference Management, by phone on +61 2 6251 0675 or email